Preparing for your board’s meeting is a task that takes time. The most successful boards are committed to this and ensure that their board meetings run smoothly. They plan meetings well in advance so that board members have time to accept (and sometimes, negotiate) their agendas. Board members are usually busy and are on numerous teams and boards. It is essential to coordinate with the individual members and their assistants in order that they are able to attend board meetings.
Another crucial aspect of preparing for your board meeting is to ensure that you have all the materials in place before the board meeting. The agenda that you have finalized and the board packet should be sent out approximately a week ahead of the meeting. This will allow Board members to be able to read and absorb the material so that they are able to ask questions when they arrive to the board meeting.
It is a good plan to make a couple of short calls on the day prior to the board meeting to ensure that your members are well-prepared. This will allow you to quickly solve any issues, including whether there are any updated PowerPoint slides that need to distributed before the meeting.
Reflecting on your reasons for serving on the board is a great idea. This will help you stay focused throughout the board meeting. Make sure you’ve covered all of the relevant topics.
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